General Obligations

The sponsor must:

1. Provide (at its’ cost) and set up all branding and marketing material for their allocated Exhibtion Stand

2. Ensure that it has a sponsorship liaison person available to SCA (WA) at all reasonable times leading up to the Event, for the duration of the Event and after the Event until any resulting matters are finalised.

3. Provide SCA (WA) with the sponsor’s logo upon request;

   1. In a form suitable to be applied to all promotional and publicity material relevant to the sponsorship set out in this Agreement; and

   2. In accordance with SCA (WA)’s timetable for production of the relevant promotional material and banners.

4. Carry out its obligations and activities in a manner that enhances the reputation of SCA (WA) and the event in general

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Cancellation Policy 

Cancellations received prior to 20 October 2023 will incur a 30% charge of your applicable booking. Cancellations after invoice payment are not refundable. All cancellation must be made in writing to communications.wa@strata.community.

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Payments

The Sponsor shall pay any costs owing to SCA (WA), including any applicable taxes, in full (without any setoff) within 14 days of the presentation to the Sponsor of the corresponding valid tax invoice.

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Indemnity

Each Party will indemnify and hold harmless the other Party against all costs, losses, expenses, claims, actions, suits, judgments, damages, penalties, obligations or liabilities (properly sustained or incurred by it directly or indirectly) arising from errors or omissions in connection with this agreement. Please email the front cover of your Public Liability Policy to communications.wa@strata.community by Friday 6 October 2023.

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​Policy on “Suitcasing” and “Outboarding”

In order to protect our valued exhibitor and conference sponsors, and the investments they have made in participation in the CHU SCA (WA) 2023 Convention, we are enforcing a strict “suitcasing” and “outboarding” policy.

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Suitcasing

Suitcasing will not be tolerated at all. Any Strata Services who is not an exhibitor of the convention is NOT permitted to openly market products/services during the conference. Delegates are permitted to converse, hand out business cards/networking with other delegates. Delegates may not, however hand out any form of marketing material for products/services of their organisation and/or verbally market services and/or make appointments to meet with delegates during the conference period. Clothing branded in any way with identifying organisation logos or text is not permitted to be worn during the conference or its functions. This is applicable only to service providers and not strata managers. Breaking these terms may mean ejection from the convention, a fine equal to the cost of a conference sponsorship, the penalty of suspension from the next event and potential loss of membership.

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Unofficial Events “Outboarding”
SCA (WA) will not permit any organisation whether a sponsor/exhibitor or not of the convention, to host any event, any kind of invitation only or private event within the convention date (23 and 24 November 2023) that has not been booked and advertised through SCA (WA). Breaking these conditions carries the penalty of suspension from the following year’s convention and potential loss of membership.

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Force Majeure

Where there is an agreement between SCA (WA) and a Sponsor or registrant, it is automatically null and void if any events offered are cancelled due to an act of God including, but not limited to, hurricane, earthquake, flood, volcanic eruption, tornado, famine, terrorism, war, or pandemic. In the event of cancellation due to an act of God neither party shall be liable for any further payments.

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