SCA (WA) AGM Notice
Notice is hereby given that the 35th Annual General Meeting of Strata Community Association (WA) Inc. [SCA (WA)] will be held:
DATE: Monday 16 October 2023
TIME: 3.00pm - 5.00pm (Registrations 3.00pm - 3.30pm, Board presentation 3.30pm, AGM opens 4.00pm)
VENUE: DoubleTree by Hilton Perth Northbridge, 100 James Street, Perth WA 6003
This notice, dated 22 September 2023, is given pursuant to Rule 14 of the Constitution on the instructions and authority of the Board.
In accordance with Rule 15 of the Constitution, no business may be transacted at any General Meeting unless a quorum of members is present, either personally or by proxy, when the meeting proceeds to consideration of business.
If a quorum is not present within 30 minutes after the time appointed for the meeting, the persons entitled to vote who are present at the meeting are taken to constitute a quorum for the purposes of that meeting.
If you are a corporate nominee for a company you will need to complete BOTH the Corporate and the Individual Proxy Forms.
Any staff who hold individual membership will need to complete the Individual Proxy Form for their personal membership.
If you cannot attend – PROXY FORM
If you are unable to attend the meeting, please complete a Proxy Form and email with your RSVP to admin.wa@strata.community by close of business Tuesday 10 October 2023.
If you would like to register your apologies, please note in your email.
If you will attend – RSVP & PROXY FORM
To assist with our preparations, if you will be attending the meeting, please register your attendance by clicking here (as you would register for an event) by Tuesday 10 October 2023.
Please also complete a Proxy Form and upload it with your RSVP in case you are unable to join us and require a proxy.
Nominating for the Board
NOMINATION PROCESS
The nomination process requires you to submit the following:
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A completed Board Nomination Form (page 2) seconded by another voting member;
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A brief Expression of Interest of around 1000 characters (including a short biography) outlining your areas of expertise and anticipated contribution to the Board and the future growth of SCA (WA);
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A declaration of any potential conflicts of interest with matters pertaining to Association business; and
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A copy of your current CV.
NOTE: The 1000 character brief you provide to support your nomination will be circulated to all voting members prior to the meeting so that they may make an informed decision when casting their vote, should a ballot be required.
If you are interested in joining the SCA (WA) Board, please submit your Nomination Form together with the required attachments (outlined on the Nomination Form) via email to admin.wa@strata.community by close of business Tuesday 10 October 2023.
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Conflict of Interest Statement - to complete
As per the Special Resolution notice dated 21 July 2023,
Special Resolution 1 – Removal of Auditor
As per the Special Resolution notice dated 21 July 2023,
The first special resolution to be considered at the Annual General Meeting, is to remove Nexia Sydney Audit Pty Ltd as Auditor for the Company.
Special Resolution 2 – Appointment of Auditor
The second special resolution to be considered at the Annual General Meeting, is to appoint Integrated Accounting Group as replacement Auditor.
Special Resolution 3 – Amendments to the SCA (WA) Inc Constitution
That the meeting resolves by special resolution to approve the changes to the Constitution compiled in ''Appendix “D”.
Attachments
The following documents are included herewith for your attention:
1. Information Sheet (Board election, appointing a proxy & voting rights)
3. Minutes of the Annual General Meeting held Thursday 29 September 2022
4. Appendix “A” - Annual President’s Report for 2022-23 and SCA (WA) Strategy and Activities
Note: Any queries regarding the Financial Statements should be directed to SCA (WA) at least three (3) business days prior to the meeting to enable the necessary information to be ascertained.
6. Appendix “C” - Proposed Budget for 2023-24
7. Appendix “D” – Proposed Amendments to the SCA (WA) Inc Constitution
8. SCA (WA) AGM Corporate Nominee Proxy Form
9. SCA (WA) AGM Individual Proxy Form
11. Code of Conduct for Board Members
12. SCA (WA) 2023 Board Nominees
13. 2022-23 SCA (WA) Annual Report
We look forward to your support for the 35th Annual General Meeting and hope to see you there.
Please don’t hesitate to contact the SCA (WA) office should you have any queries.
Warren Kiddle
Secretary
Strata Community Association (WA) Inc.
22 September 2023
